Inventory and Access

Rentals

Now that you have a general floor plan, you will need to select your rentals for the event. These items include:

● Linens
● Napkins
● Plates & Cutlery
● All Glassware
● Coffee Mugs, etc...

We highly encourage you to select these items from American Party Rentals. If you prefer to rent linens and tableware from another trusted rental company, just let us know! If your guest count exceeds our provided inventory, then you can rent the additional, matching chairs through APR.

To create a rental order wishlist, click HERE to access their website and click “Browse Our Catalog”. Select the category you wish to view followed by the appropriate subcategory. For linens, you may use the guide below to ensure you’re selecting the correct sizes for your tables. For glassware, feel free to reach out to your event lead via your HoneyBook portal for glassware suggestions based on your bar package.

REMINDER: The Rickhouse inventory includes (200) black antique Oscar Bistro chairs, (20) 8ft rectangular tables, (10) 6ft rectangular tables, (25) 60” round, (10) 30” cocktail tables

Linen Guide:
8ft rectangular table: 90” x 156”
6ft rectangular table: 90” x 132”
60” round table: 120” or 132”
30” cocktail tables: 120” uncuffed or 132” cuffed/puddled

APR will follow up with you after receiving your wishlist to confirm your booked event at The Rickhouse and to update your quote to a reservation. Please do not pay American Party Rentals directly. Your rental payment will go through The Rickhouse and will be reflected in your final payment due one week before your event.

Is China out of the budget? You are more than welcome to provide disposables for the event. Whether you are providing them, or they are being provided by your caterer, we are happy to have trash cans strategically set throughout our space for these disposables.

A/V

Below is a breakdown of the A/V included with your rental at The Rickhouse.

In-house Sonos speakers, mounted in every room throughout the venue, with an AUX cord for background/cocktail hour music. A 10’ x 6’ HD projector screen, Apple TV, HDMI input, and a clicker for presentations. We also have a wireless handheld microphone and a wireless lapel microphone available for your use.

We highly recommend Absolute AV Events for additional A/V needs you may require for your event. Whether that be additional screens for group presentations, intercontinental keynote speakers & fundraisers, a podium, additional microphones & speakers, and even A/V draping. Our friends at Absolute AV are also familiar with nonprofits and want to work with you the best they can for your event needs. If they do not have an item that you are looking for, feel free to contact your event lead via your HoneyBook Project portal so they can assist you further.

Vendor Access Policies

These policies detail rental drop off and pick up times as well as vendor access for event set up and post-event strike. Please make sure your vendors are aware of our policies in order to receive accurate estimates as you are planning your event!

American Party Rentals, CE Rentals and Get Lit Event Lighting

After working closely with American Party Rentals and CE Rentals for many years, we have arranged regular drop off and pick up hours for these companies in particular due to the nature of their deliveries and schedule. They are as follows:

Rental Drop Off Rentals from American Party Rentals, CE Rentals and Get Lit Event Lighting may be dropped off between 8am-12pm the day of the event. Early morning events which require drop-off on the day prior to the event may incur additional fees.

Rental Pick Up Rentals from American Party Rentals, CE Rentals and Get Lit Event Lighting must be picked up between 8am-12pm the day after the event.

Caterers and Other Vendors

The following drop off and pick up times apply to caterers and all other vendors.

Drop Off/Set Up Access for all vendors to The Rickhouse’s facility begins promptly 4 hours prior to the start time of an event. If you wish to allow vendors access to the facility prior to the 3 hour set up window, you are welcome to purchase early access for $150/hour.

Pick Up/Strike Times Strike of all items must take place within the first hour following the end of the event (this hour is the break-down window). This includes but is not limited to: florals, lighting, décor items, rental furniture, DJ and band equipment, photo booths etc. as well as all of your personal property. Food service rentals from American Party Rentals and linens from CE Rentals must be placed in pickup locations by catering staff during the 1 hour strike time provided post event.

If you wish to leave personal property or rentals other than food service and linens in the space overnight instead of striking items post event, you may purchase a 9:00am pickup of items the following morning for $350. Availability of overnight storage of these items is dependent on The Cookery’s event schedule. ** If you purchase this overnight storage option: All items left overnight must be picked up at 9:00am the following morning. NO EXCEPTIONS. Those who miss the following morning strike time at 9:00am will incur a $100 fee for late pick up.**

To Recap:

Rental Drop-off Time: 8am-12pm the day of the event
Rental Pick up Time: 8am-12pm the day following the event

Arrival for Event Setup: 4 hours prior to Event Start Time
Post Event Strike Completed: 1 hours after Event End Time

Early Arrival for Setup: $150/hour
Late Strike Time: $350 (9:00am pickup the following day)
Fee for missing 9:00am Strike: $100